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Set Up A Vehicle Loan In QuickBooks

Set Up A Vehicle Loan In QuickBooks

QuickBooks offers a lot of tools that can be used to make your finances easier to handle. One of these tools is the ability to track depreciation. This feature can help you when you’re trying to decide whether or not to retain an asset, or when you’re planning for depreciation on assets in your business.

In QuickBooks, you find huge choices of features to handle your organization with more ease; vehicle loan is one of the best features. In-vehicle loan user gets access to take the loan amount which goes for a “Long term liability account” including all fixed assets. With this blog, you get to acknowledge to set up a vehicle loan in QuickBooks with all essential facts.

Complete guide by MyOnePro which teach you step by step How To Setup Loan In QuickBooks , which also help you to resolve issue .


Learn How to Record A Vehicle Purchase in QuickBooks.

Follow these steps to record a purchased vehicle or other fixed asset. There are also many apps that can help.

Step 1: Creating a Fixed Asset Account for Vehicles

Setting up a Fixed Asset Account for Vehicles

  • Click on the Chart of Accounts tab.
  • Click on New
  • Select Fixed Assets from the list provided.
  • Enter the name and description for the account
  • Select the Detail Type

Step 2: Adding the Vehicle Purchased

In order to record the purchase of the vehicle, simply record the purchase and link it to a Fixed Asset Account that you created by following the steps provided above.

  • After the account has been created
  • You’ll have to invest in a depreciation schedule, loans, and any liabilities that come with this and other assets.

Step 3: Setting up a liability account

Recording the entire purchase of a fixed asset can be difficult without proper record-keeping. The user has to enter and track both the asset account and the liabilities like loans and EMI payments. To set up such an account, follow these steps:

  • Click on the Gear Icon and select ‘Account and Settings’.
  • Select New.
  • Select Long Term Liability from the provided options and click on Next.
  • Enter the name of the account to start
  • Click on Save.

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    How to Record a Vehicle Purchase in QuickBooks Desktop.

    • In QuickBooks, click on the + icon to add a new item.
    • Then select the check option
    • There are many reasons why you need the information below.
    • Choose the option that works best for your needs: account with a bank or credit account.
    • They are found in the drop-down menu of the category option.
    • You need to select the asset account that you want to record a vehicle purchase.
    • Send the amount of the vehicle to
    • In the end, click on the Save and Close button to write your store down.

    What are the Steps to Record a Vehicle Purchase in Quickbooks Online?

    • First, go to your online account with QuickBooks
    • Then add the fixed asset in your account
      • Click on the List menu
      • Select Fixed Asset Item List
    • Now that you know how to open QuickBooks, you can start using the program.
    • Then click on the new option to add the new one.
    • Our new fixed asset item box allows you to upload the information about your vehicles and it’s easier for our finance team to get a quick idea about assets.
    • In order for your purchase to process, you need to provide your personal information, including which financial institution and account it will connect with.
    • In the section of Asset information, you have to provide the details regarding your new automobile purchase.
    • After this, click on the OK button to continue.

    How do I Record a Vehicle Loan Purchase in QuickBooks?

    • First of all, mark your click on “Select + New” simultaneously
    • And then choose the “Cheque”
    • Then the user has to add a check number on it, in any case, you want to send an actual cheque. you want to with the direct withdrawal of EFT option, then choose the EF or debit from the available option in the cheque section
    • User has to fill all mandatory information in the section of category details
    • In the first line, enter liability account for verifying the amount of payment and loan
    • In the second line, user need to enter all expenses account for the rate of interest and the total amount
    • An additional line, if you have any additional fees or charges just filled with the correct amount. This step is optional
    • In the end, you complete the whole process and now click on save and close.

    How to Set Up a New Vehicle Loan in QuickBooks Online?

    • Firstly, the user has to open the “Settings” and then choose the “Charts of Accounts”
    • From the list of the drop-down menu, click on the “Create a new account”
    • Go to the “Account Type” menu, and then choose the “Current liabilities” option
    • Put your next click on the “Detail Type” and select the “Loan Payable” option
    • Again, open the “Account Type” menu and choose “Non-current liabilities” option. This step is taken if you have any plan to pay off all loan amount just by the end of the year otherwise you can choose “other current liability” and then process the same process till the selection of “Loan Payable”
    • Then provide a relevant name to the account likewise “Loan for a bike or car”
    • Make sure about all filled details and then select that specific time when you want to begin to navigate your account.
    • Go to the “Balance field” and enter the total amount and all mandatory information
    • In the “Amount field” enter total loan amount which is considered to be a negative amount
    • To end with this process, click on save and close

    Before moving towards second step , you have to clear idea about QuickBooks General Ledger Entry which helps to record Auto loan entries .

    To Record a Loan, Follow the Steps Provided Below

    • Click on “Select + New” simultaneously
    • Then choose the “Journal entry” from the list preferences
    • From the first line options, choose the “Liability account” and fill the total loan amount in the section of the credit column
    • From the second line options, choose the accurate asset account from the list of the “Account” menu and fill the same amount of loan in the section of debits column

    Solve QB Car Vehicle Setup Issue, Problem

    MyOnePro also gives complete assistance via QuickBooks 24/7 Support Number .MyOnePro hope, the above information is enough to set up a vehicle loan in QuickBooks but if you still want to know more or any consultation, just dial MyOnePro Toll-Free +1516.494.3146 . To get in touch with QuickBooks professionals, feel free to connect with them via the LIVE CHAT link. To figure out all issues regarding vehicle loan or QuickBooks, drop your questions at MyOnePro Support email address and resolve any issue or QuickBooks Errors while setting up new car loan etc .

    4 thoughts on “Set Up A Vehicle Loan In QuickBooks”

    1. how do i set up a vehicle loan in quickbooks 2018 desktop version pro. I have purchase price, down payment and loan payment amount .i’ve attemped already it doesnt look right

    2. we purchased a vehicle for our business and we loan it out to current clients for day use,How do I classify this in QB?, It was purchased with cash

    3. I am trying to figure out how to record something. I have a truck loan through my bank. I have the account set up. We paid the loan completely. I see it in my downloads and it say to add it. I need to know the best way to enter this.

    4. if i have a company vehicle with a loan i am about to pay off, can i fully depreciate it on this years taxes. the vehicle was purchased in 2019

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