Unable To Print From QuickBooks


Printing documents from QuickBooks comes in a general-purpose and significant task while managing accounting operations. However, when printing invoices or transactions users face printing errors. These issues are triggered due to several reasons such as a printer driver missing, a damaged pdf component, QuickBooks pdf converter activation issues, or unable to connect the printer correctly or more. The below article is rounded up with the troubleshooting tips to tackle the situation when you are unable to print from QuickBooks.

What are the Primary Reasons From Unable to Print From QuickBooks?

  • If QuickBooks is not connected to the printer
  • Syncing errors
  • Missing printer driver
  • Failed to link XPS document writer
  • Issues in QuickBooks pdf converter
  • Corrupted PDF component

What are the Troubleshooting Steps to fix QuickBooks Unable to Print from QuickBooks?

Here is the list of steps you need to follow to resolve QuickBooks’ unable to print from QuickBooks. Make sure you took the company file backup before proceeding.

Method 1- Check Whether you are Able to Print Outside QuickBooks or not:

Here is the list of steps:

  • Initially turn off the printer
  • Restart the system and turn on the printer
  • Make sure the papers are loaded in the printer
  • After this click the Windows start tab
  • Select the control panel
  • Double-click on the option “Printer and Faxes”
  • Right-click on the Printer
  • Select Use Printer Online if you are using an online printer
  • Click Printer button
  • Hit Cancel All Documents tab
  • Next, close the page
  • Locate the Printer icon and give a right-click
  • Select Properties tab
  • Click Print Test Page
  • If the test page prints then make sure you are using the WordPad file for testing the printer
  • Hit Start tab
  • Click Run
  • Enter WorkPad in the search field
  • Click OK
  • Eneter Texts in the WordPad
  • Choose the File button then click Print
  • Select the correct printer
  • Click Print icon
  • Make sure there are no issue if lights displays on the printer
  • Refer to the printer manufacturer documentation guide if the printer shows an error signal, you are unable to print the test page or you failed to print using WordPad.
  • Meanwhile also confirms a few things that are below:
  • You require renaming the file named QuickBooks Qbprint.qbp and re-printing
  • If you fail in printing the file on the same format or file type then fix the file format issue
  • Check out whether you are using the advanced version of the printer drivers

Method 2- Check Whether the XPS Services are Enabled or Not:

  • Open the Explorer window on the system
  • Choose the computer button that appears in the top left
  • Click Uninstall/change a program below the System group
  • Hit Turn Windows Features on or off
  • Next scroll down the window to ensure you have enabled XPS viewer and XPS services
  • If found disabled place a checkmark in both services
  • If found enabled and the error persists, the XPS printer must have a problem. Therefore it requires reinstalling the XPS printer.

Method 3- Reinstall Microsoft XPS Document Writer:

  • Open the Windows start button
  • Choose Settings then click Control Panel
  • Click Devices and Printer
  • Click the Microsoft XPS Document Writer icon and then remove the device
  • Hit Yes to confirm
  • Using the toolbar choose to Add a printer
  • Click Add a local printer/network print with the manual settings
  • Choose PORTPROMPT:(Local Port) in the Use an Existing port
  • Click Next
  • Using the manufacturer list click Microsoft
  • Click Microsoft XPS Document writer v4
  • Hit Next button
  • Choose Replace the current driver tab
  • Click Next button
  • Hit on the field named Printer Name
  • Click Microsoft XPS Document writer
  • Choose Finish button

Method 4- Bypass the Print Spooler(For Terminal Services Users):

  • Click on Printers Control Panel
  • Locate Microsoft XPS Document Writer and right-click on it
  • Select Printer properties
  • Choose the tab named Advanced
  • Click the Print Directly to the Printer button
  • Hit the OK button to save changes
  • Close the Printer properties window

Method 5- Reset Temp Folder Permissions:

If you still get an issue then reboot the system and reset the temp folder permissions. Verify the folder permission to the Temp folder with the below steps:

  • Open Run windows to open a dialog window
  • Enter %TEMP% and Hit Enter
  • Give a right-click on anywhere on the temp folder
  • Select Properties button
  • Click Security option
  • Make sure the security tab there displays all user names & groups have Full control
  • Once you have set the permissions to Full Control then click Save as a PDF button within QuickBooks
  • Start confirming that you can print to the XPS with the below steps:
  • Open the Notepad editor
  • Enter Test, Choose File, and then hit Print
  • Choose XPS Document Writer
  • Click Print button

Method 6- Run the QuickBooks Print & Print Repair Tool:

Firstly download & install the QB tool hub with the below steps:

  • Initially Close QuickBooks Desktop
  • Next download the most advanced version of the QuickBooks Tool Hub
  • Now save the file on easy to an accessable location
  • Start downloads
  • Once you have downloaded the file then follow the on-screen instructions to install & agree to the terms & conditions
  • Once completed the installation is,double-click on the windows desktop icon to access the tool hub
  •  If you are unable to discover the icon then find it in the QuickBooks Tool hub and then choose the program
  • At Tool Hub start running the QB PDF & print Repair utility with the below steps:
  • Click the Program Problems button in the QuickBooks Tool Hub
  • Choose QuickBooks PDF & Print Repair Tool
  • It might take you a few minutes to run

Method 7- Rename QBPrint.QBP file:

  • Search the QBPrint.qbp file
  • If you are using Windows 10 then follow the below path:
  •  C:\ProgramData\Intuit\QuickBooks 20xx(20xx acts as the QuickBooks version)
  • Locate QBprint.qbp file and give right-click on it
  • Select Rename button
  • The file name should contain the old
  • Next, open the QuickBooks Desktop
  • Select the Printer Setup button using the File option
  • Next, choose the transaction using the Form Name button
  • Select OK
  • It will generate a New QBprint.qbp file

Fix QuickBooks Won’t Print Invoices, Checks, Report, Tax Form Issue

What Should Do when Not Able to print Quickbooks invoice

One of the wondrous benefits offered by QuickBooks that makes all the users appreciate the software even more is that of Printing. You can directly print the required form or invoice from software itself and do not need to download it on your device. However, at times while trying to print any document or file, you are unable to do so. This can cause stoppage in your work. Also in some cases QuickBooks Reports Printing Small Font Problem faced by user . To resume the work process as soon as possible you should contact QuickBooks customer support phone number. Alternatively you can also try below enumerated trick to resolve the issue yourself.


Hopefully, the post helped you in learning the solutions to fix unable to print from the QuickBooks issue. In case of any other errors get connected with a professional team. Use a live chat, email address, or phone number to reach the certified experts.

Frequently Asked Questions

QuickBooks Enterprise Could Not Print Why?

If you are using the Intuit QB Enterprise Suite edition either 2021,2019,2020, 2018,2014, 2015, 2016 or 2017 and you are getting printing error during the time of print you need to connect QB Help Team for fixing the problem because a single error may corrupt previous data as well

What If I need to delete the printer file from QuickBooks?

1. Search the files & rename
2. Next Run QuickBooks
3. Launch the company file
4. Select the file & printer setup
5. Hit OK
6. At last reset the printer settings
7. Click the Delete the file button

QuickBooks Printing Problems With Invoices

In case unable to print Customer invoices on QuickBooks edition , try the steps mentioned above .

How can I fix the printer connected on a network or local?

1. Check the network settings
2. Check if the printer and computer are connected

QuickBooks 1099 Printing Problems

About the 1099 Form and filling process , read QuickBooks Tax Forms section . In case if you are getting 1099 print problem , check the process gives above .

How would I adjust the XPS document writer permissions?

1. Click Printers Control Panel
2. Select Microsoft XPS Document Writer
3. Click the Printer properties button
4. Choose Security tab
5. Click user group, Everyone
6. If the Every group failed to display in the list then select Add button and then hit the field named Everyone
7. Select Check Names
8. Click Ok
9. Choose Print in the Allow column
10. Hit OK
11. Open Windows Explorer
12. Locate C:\Windows\System32\spool
13. Click Printers and select Properties
14. Hit Security tab
15. Click Edit button
16. Choose Add tab
17. Enter Local Service
18. Hit Enter button
19. Ensure that the local service contains Full Control
20. Hit OK

QuickBooks Printing Problems Windows 7

Although Windows 7 is less problematic OS in comparison to old Windows version like XP and other but still might some corrupt or missing DLL files , Old .NET Framework , C++ error unable to print any form or invoices in case call our Toll free number .

QuickBooks PDF Printing Problems

Above mentioned steps will work for you , if PDF printing error comes on QuickBooks

QuickBooks Printing Problems Checks

If you getting the issue while printing the Checks from the QuickBooks , you have to apply some update in QB accounting software

QuickBooks Printing Problems Mac

MAC users need to connect with the technical team for fixing , because they have to follow other steps

QuickBooks W2 Printing Problem

During TAX filing if Customer unable to pring W2 form using QuickBooks , than follow steps mentioned in the post.