How to Create And File 1099s in QuickBooks Desktop


QuickBooks Desktop makes it easy to file your federal 1099s. You can change the recipients and transaction types to match those on your 1099s, making the process easier. 1099s are the tax forms you need to file with the IRS if you pay contractors in cash, check, or direct deposit.

Follow the steps below to create your 1099s in QuickBooks Desktop. After you prepare your forms, you’ll choose the destination and method of filing, such as mailing the 1099s by post or emailing them.

Read This: Change Payroll Tax Deposit Schedule In QuickBooks Desktop

Describe the 1099 Form-

  1. To produce your 1099s using the information you already have in your accounts, QuickBooks Desktop includes a great time tool.
  2. When you make cash, cheque, or direct deposit payments to contractors, you must submit 1099 tax forms to the IRS.
  3. The IRS Form 1099 serves as a record of any payments you made to non-employees. 
  4. The IRS employs a number of different 1099 forms, but the two you need to be aware of are the 1099-MISC and the 1099-NEC.

Learn How to Use QuickBooks Desktop or QuickBooks Desktop For Mac to Create and File Your Federal 1099 Forms-

To make your 1099s form in Quickbooks Follow These Instructions Below-

  1. Select 1099 Forms under Companies, then Print/E-File 1099 Forms
  2. Set up a backup.
  3. For the 1099 form you wish to produce, click Get started. Repeat the procedures for the other form if you need to prepare both 1099-NEC and 1099-MISC.
  4. Select Continue after choosing the vendors who require a 1099 form.
  5. Check that the company’s information is accurate. By double-clicking on the section that needs to be updated, you can modify any inaccurate information. Choose Continue.
  6. The payment accounts are connected. Select the drop-down menu under the heading Apply payments to this 1099 box. Choose the account to which you want to attach the payment. Any boxes that are grey are mapped to the other 1099 form if they exist. Accounts are only mapped to one 1099. 
  7. When finished, choose Continue.
  8. Look over your payment details for exclusions. To view detailed reports, choose View Included Payments or View Excluded Payments. Choose Continue.
  9. Assess the suppliers and quantities you intend to declare. Choose Continue.

Note: Choose View Summary Report to see the vendors who fall below the IRS criteria.

10. Decide whether to e-file or print 1099s.

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    For Mac 1099,  Use QuickBooks Desktop

    1. Set up a Backup.
    2. Go to Companies, choose 1099 Forms, and then either print or electronically file 1099.
    3. For the 1099 form you want to prepare, click Get Started on 1099-NECs or Get Started on 1099-MISCs.
    4. Choose the companies who require a 1099 form and confirm the accuracy of the vendor information. By double-clicking on the section that needs to be updated, you can modify any inaccurate information. Choose Next.
    5. Review the payments that are included and excluded.
    6. To view detailed reports, choose View Included Payments or View Excluded Payments. Choose Next.
    7. Examine the suppliers and quantities you intend to declare. Choose Next.

    Read Also: QuickBooks Tax Forms

    Frequently Asked Questions

    1. In QuickBooks, can I generate a 1099?

      Yes, Go to Contractors in QuickBooks Online, then select Prepare 1099s. Before moving on to the 1099 e-file phase, add contractors first if they haven’t already been added.

    2. What Occurs if you submit a 1099-MISC rather than a 1099-NEC?

       It needs to be changed if I get a 1099-misc rather than a 1099-nec- 
      There is no difference between entering the 1099 NEC and entering everything as Cash or General.

    3. Do I have to Submit My Accountant a 1099?

      The IRS Requires 1099s for Paid Fees if Your Accounting Firm Is Structured as a Partnership. The IRS mandates that Form 1099-MISC be issued by companies, independent contractors, and non-profit organizations for professional services charges or more paid to accountants who are not corporations.

    4. How do I Enter 1099 Payments Into a Category in QuickBooks?

      This is how:-)
      1. Activate the Reports menu.
      2. Select 1099 Detail after choosing Customers & Payables.
      3. Select “Customize Report” from the menu.
      4. Select the Filters tab.
      5. Choose the Payment Method option, then from the Payment Method section, choose the relevant payment options.
      6. Select OK.

    5. How to Map a 1099 in QuickBooks Desktop, how do I do it?

      1. QUICKBOOKS DESKTOP: Select Preferences from the Edit menu.
      2. Choose Tax: 1099 from the left-hand column.
      3. Select the tab for Company Preferences.
      4. To map accounts for Forms 1099-NEC and Forms 1099-MISC, click the link that says “you may do it here.”


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