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Print 941 Form in QuickBooks

Last modified on March 14th, 2023 at 10:38 am


QuickBooks Desktop Payroll Enhanced is the best way to stay compliant with IRS and state tax laws. In this blog, we will tell you how to print 941 forms in QuickBooks.

Follow the Given Below Steps to Print Form 941 in QuickBooks

  1. Open your QuickBooks Online account and log in.
  2. Select the Payroll Tax tab from the Taxes menu.
  3. Activate the Forms tab.
  4. Choose the 941 documents.
  5. Last but not least, select “print.”

Read This: Sign 941 Form in QuickBooks

How do I Print a 941 That has Already in QuickBooks

  1. Select Employees from the menu.
  2. Select Process Payroll Forms, then Payroll Tax Forms & W-2s.
  3. Choose Quarter Ending for the reporting period.
  4. On the 941 form, click.

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    ERROR- Form 941 Report Pdf Printing Error

    To resolve this error it  has to be fixed so that you can access and print your payroll tax form. 

    Read This: Recover old 941 form in QuickBooks

    Let’s illustrate it below:-)

    1. Close QuickBooks and every other programme you have open.
    2. Enter Start.
    3. Enter after you’ve typed the Control Panel.
    4. programmes and features that you want.
    5. Choose between Adobe Reader or Acrobat.
    6. Go to Change/Uninstall.
    7. Choosing Repair
    8. Choose Install.
    9. Finally, click.

    How do I find the 941 form in QuickBooks based on my payroll?

    QuickBooks Payroll form 941 can be accessed in different ways based on the payroll subscription you have. Let’s take a look at the steps in detail.

    Where can I find the 941 Form in Q Online Payroll Full Service, Core, Premium, and Elite?

    In QuickBooks Online Payroll Full service, Core, Premium, and Elite, you can find 941 Form in two steps:-

    • Choose Payroll Tax from the left menu.
    • Select each Form 941 under Forms, then tap on Download.

    What is the location of the 941 Form in QB Online Payroll Enhanced?

    Using Payroll Enhanced subscription, you can view QuickBooks form 941 in four steps:

    • Select Payroll Tax from the Taxes menu.
    • In the Quarterly Forms or Annual Forms section, select View Archived Forms.
    • Select Form 941 from the list. 
    • Each Form 941 can be viewed by clicking on View

    In QuickBooks Desktop Payroll Standard and Enhanced, where is the 941 Form?

    Here are the steps to view QuickBooks form 941 in the desktop version. Form 941 opens up in PDF format.

    • Select Payroll Center from the Employees menu.
    • You will need to go to the Filing History section under the Saved Filings tab if you want to access any previously saved forms.
    • The QB form 941 will now appear under the Saved PDF column.

    The Process to E-file and E-pay form 941 in QuickBooks

    You can file and pay your federal taxes in QuickBooks electronically. You can schedule your tax payments and keep track of them to ensure you don’t miss them. Here are the steps you need to follow:-

    Step 1- E-file your Tax forms 

    1. Select the Payroll Center under the Employees tab.
    2. Choose Manage Filing Methods from the File forms tab under Other Activities.
    3. Click on Continue. 
    4. Tap Edit on the state form you wish to e-file.
    5. Click Finish after selecting the e-file.
    6. For each state form, repeat steps 4 and 5.
    7. Once you’re done, click Continue and then Finish.

    Step 2- E-pay your Federal taxes.

    • Payroll Center can be accessed by tapping on Employees.
    • Select the Pay Liabilities tab.
    • Tap on the View/Pay button under Quickbooks Form 941 in the Pay Taxes & Other Liabilities section.
    • Check the details and ensure that everything is correct. 
    • Tap on E-Pay.
    • Fill out the E-Pay Login window with your 4-digit EFTPS PIN. If you are asked for any other information, please fill it out as well.

    Note: In the event that you have just changed your bank account for e-payments, use your new PIN.

    • Tap on Submit. 
    • Your confirmation message will show that Intuit has accepted your request and that your e-payment will be sent to the appropriate agency.
    • Now click on Close.

    The Process to Pay and File QuickBooks form 941 Manually

    Quickbooks offers you the option to pursue your tax forms electronically even if you do not wish to set them up electronically. These are the steps you need to follow:-

    • Select Payroll tax forms and W-2s under the Employees tab. Click Process payroll forms.
    • Select QuickBooks Form 941
    • Click on the Create Form button.
    • Select the Filing Period from the drop-down list, and then click OK.
    • You will need to fill out the Interview section of your application. Be sure to fill out any parts that are highlighted in green and double-check any pre-filled information.
    • Ensure that all form pages are checked by tapping on Next.
    • You need to click Check for Errors once you are done. QuickBooks will find any errors on the form that you need to fix.
    • If you want to print and save your form, select Save as PDF or Print. If you want to return to the form later, select Save and Close.

    Frequently Asked Questions

    1. How can I Obtain a Copy of my Quarterly QuickBooks 941?

      As follows:-)
      1. Select the Payroll Tax page by going to the Taxes menu.
      2. Check the box next to Quarterly Forms in the Forms section to view and print archived forms.
      3. Pick 941 from the drop-down menu under Quarterly Forms on the Archived Forms page.
      4. To view, click the 941 link.

    2. Where can I find the QuickBooks 941 summary?

      1. On the QB menu, under Employees.
      2. Payroll Tax Forms & W-2s.
      2.1 Tax Form Worksheets, as well as under Reports
      2.2 Employees & Payroll in Quickbooks.
      2.3 More Payroll Reports in Excel.
      2.4 Tax Form Worksheets, are the reports you’re looking for.

    3. How do I print Form 941?

      Go to for instructions and the latest information. Read the separate instructions before you complete Form 941. Type or print within the boxes.

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