Fix QuickBooks Invoice Printing Issues on Desktop

QuickBooks Invoice Printing Issues

At some point, you might encounter QuickBooks Invoice Printing Issues, which can be particularly inconvenient during critical tasks like payroll or important meetings. Some common printing problems include issues with invoices or QuickBooks Enterprise failing to print.

But don’t worry! Our team has conducted thorough research to assist you in understanding the reasons behind these printing problems and provide troubleshooting tips to help you resolve them effectively.

What is Quickbooks Invoice Printing Issues?

Among several issues that QuickBooks face, QuickBooks Invoice Printing Issues with invoices is a very common issue that exists. This particular issue even being a minimal one directly affects your work. With the help of this article, we will help you in solving this issue by following some very easy steps. 

Why is Quickbooks Not Printing Invoices Correctly?

Printing problems in QuickBooks can arise for various reasons due to the unique nature of every printer and PC setup. Potential causes could include:

  • A turned-off printer
  • An empty paper tray
  • An offline printer
  • Changes or system updates to the printer
  • An incorrect reinstallation of the QuickBooks application

What are the Types of Invoice Printing Errors in QuickBooks?

When printing invoices in QuickBooks, you may encounter various errors. Here are some common ones:

  1. Failed to save invoice as a PDF.
  2. Unable to print an invoice.
  3. Blank invoices are printed.
  4. The application freezes while printing invoices.
  5. The desktop becomes unresponsive when trying to print an invoice.
  6. Unable to reconcile accounts and create a print.
  7. QuickBooks PDF activation errors.
  8. QuickBooks fails to perform basic functions due to a missing component.
  9. The print driver host fails to run on a 32-bit system.

How to Fix QuickBooks Printing Problems?

Before troubleshooting printing problems in QuickBooks, always check these settings:

  • Update QuickBooks to the latest release.
  • Ensure your computer is connected to the printer.
  • Update your print driver to the latest version.
  • Verify that you can print from other programs outside of QuickBooks.

To resolve QuickBooks printing problems, Intuit advises downloading and installing their QuickBooks Tool Hub. Follow these instructions provided by Intuit:

  1. Quit QuickBooks.
  2. QuickBooks Tool Hub version is available for download. Save the file in a convenient location, such as your Downloads folder or Windows desktop. By selecting the Home tab, you can check the version of Tool Hub if you have already installed it. You can view the version by selecting About or on the bottom right.
  3. Open the downloaded file (QuickBooksToolHub.exe).
  4. Follow the prompts on the screen to complete the installation and agree to the terms and conditions.
  5. Launch the tool hub by double-clicking the icon on your Windows desktop once the installation is complete.
  6. Select the Program Problems tab to address common PDF and printing issues.
  7. Finally, try printing again.

If you encounter QuickBooks Invoice Printing Issues despite using the QuickBooks Tool Hub, you can try manually renaming the QBPrint.QBP file. To do so, follow the steps provided by Intuit:

  1. Locate the QBprint.qbp file.
    • Windows 10, 8.1, and 8: C: ProgramDataIntuitQuickBooks 20xx
    • (20xx represents your QuickBooks version)
  2. Right-click the QBprint.qbp file corresponding to your QuickBooks version and select “Rename.”
  3. Add the word “old” to the file name (e.g., QBPrint.qbp.old).
  4. Open QuickBooks Desktop.
  5. From the “File” menu, select “Printer Setup.”
  6. Select any transaction from the “Form Name” list and click “OK.” This action will create a new QBprint.qbp file.

Note: It is not necessary to repeat this step for every transaction.

  • Try opening and printing any transaction to confirm if the issue is resolved.

Why Choose MyOnePro for your QuickBooks services?

QuickBooks Invoice Printing Issues is a frequently encountered issue among users. If you are unable to resolve your concern on your own, our team of QuickBooks experts is readily available to assist you. MyOnePro team of professionals is committed to providing outstanding customer service, making us the preferred choice for QuickBooks users.

Our backup, recovery, and continuity solutions ensure seamless business continuity.

Rapid Response:

Dedicated experts are available 24/7 to assist and guide you. Customer satisfaction is our highest priority.

Customizable Services:

To meet your unique needs, MyOnePro provides versatile and customizable options, including all necessary processors and devices.

Skilled Professionals:

To deliver exceptional services to our clients, we have a team of highly qualified and experienced technicians.

Uncompromising Security:

MyOnePro prioritizes your privacy above all else, ensuring the highest level of protection for your sensitive data.


The name of the file has now been changed, so QuickBooks will create a new file to resolve the issue. Through this article, we have now discussed a common QuickBooks Invoice Printing Issues. 

Problems with an invoice. We have explained to you the reasons and even the methods to sort this issue out. However, if you still face any issues, you can book a session with our experts.

Frequently Asked Questions (FAQ):

What can cause QuickBooks to be unable to print invoices?

What should I do if my printer is not compatible with QuickBooks?

What should I do if QuickBooks is unable to locate my printer?

Is there a way to reset printer settings in QuickBooks to fix printing errors?


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