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QuickBooks Paystub

QuickBooks Paystub is an amazing finance management software that is developed with a purpose to escalate the growth of the small and medium sized industries. The software performs excellently in managing the finance of the businesses of all sectors and sizes. The QuickBooks software is compatible in integrating payroll as a part of its functionality. With this you are able to track and manage the payroll of your company by logging in to the program. With the printing a pay stub feature along with the paycheck of the employees helps to track information related to his salary like total pending vacation hours. It also helps in the form of physical record of his paycheck amount and date. You can use the Payroll Printing Preferences in QuickBooks to create pay stubs with all the detailed information that you want to pass on to your employees to.


How to Create Paystub with QuickBooks

There are certain steps recommended to create Pay Stub successfully. The steps are as follows:

  • After installation launch QuickBooks in the hosting computer.
  • Go to the menu bar click Edit.
  • Choose Preferences from the drop-down menu -> Open the Preferences window.
  • Click Payroll and Employees in the column on the left side of the window.
  • Click the Company Preferences -> Click the Full Payroll check box in the “QuickBooks Payroll Features” section.
  • Click the “Pay Stub and Voucher Printing” button in the “Set Preferences For” section. The Payroll Printing Preferences window opens.
  • Enter tick mark in the check boxes next to items that you want to include on the pay stub in the “On Paycheck Vouchers and Pay Stubs, Print” section.
  • For instance click the Legal Company Name check box in case you want the name of the company to include on the pay stub.
  • Once you have selected all the items -> Click OK.
  • Then click OK on the Preferences window. A pay stub with the selected information will automatically print with each paycheck.

How to Print Paystubs in QuickBooks

If you want to print one or more pay stubs for a specific employee follow the steps mentioned below:

  • Go to the navigation bar
  • In the left side select Employees
  • Click the name of the employee to pay
  • Click Paycheck list going to the employee’s page
  • Choose the checks to pay
  • Enter the check numbers if applicable
  • Click the Batch Action drop-down arrow
  • Choose Print option

How to Print Paystubs Once you Have Successfully Submitted Your Payroll

In case you need to submit the paychecks and immediately print pay stubs follow the below steps:

  • Go to the payroll confirmation page
  • Enter your first check number in the series or else you can skip this step
  • Click Print paychecks to open the PDF in a new tab
  • Click in the pay stub PDF -> select Print
  • In case you need to print your checks or pay stubs after sometime you can run the Paycheck list report. You can also print a check or pay stub for a particular employee from the Employees list.

How to Email Pay Stubs in QuickBooks Online

You can easily email QuickBooks pay stubs to your employees. It is simple to follow guidelines and make sure the process goes smoothly.

There are some things that QBO doesn’t allow. For example, a paystub. They require employees to sign in and get the paystubs when they’re ready. And there’s an option to leave them on waitlist for new paystubs that are added automatically.

There are a few simple steps to send your employees pay stubs.

  • Select your choice by clicking on an employee category.
  • Choose an employee from the list and click on the Paycheque tab.
  • Then open the pay cheque you want to email, and then choose the amount of money in it.
  • To print a paycheck, ensure the correct printer is selected and select Paycheck.

How To Email Pay Stubs in QuickBooks Desktop

Sending your employees pay stubs digitally is a way to save time. Through QuickBooks Desktop, you can send PDFs to your employees with no risk of paper slips going astray or if your office goes on fire. It’s also secured with a password.

Step 1: Update QuickBooks

First, see that you have the latest version of QuickBooks. Also, make sure that you have the latest version of Adobe Acrobat Reader. QuickBooks uses Adobe to transfer your pay stubs into PDFs.

Step 2: Verify your email settings

You can turn the feature of emailing your pay stubs on by default.

  • Open QuickBooks, then click on the Edit menu and choose Preferences.
  • Go to the Send Forms menu and then choose a My Preferences tab.
  • Send an email with one of our options:
    • If you use Gmail, Yahoo, or other email services, choose WebMail.
    • Select Outlook if you are using Microsoft Outlook.
    • For Intuit QuickBooks account holders, the email features are pretty simple to use. Choose your preferred email service in the Setup Email Service section of the screen.
  • After finishing, click Ok.

After you learn how to reset the QuickBooks paystub password, let’s take a look at what that means.

How To Reset QuickBooks Paystub Password

Learn how to reset a QuickBooks paystub password so that you and your employees can access the information easily.

How to Reset the Password for an Employee?

Employees can reset their pay stubs by following a few easy steps.

Note: is linked with your payroll account, and it’ll also reset your employee’s password when they sign in as an additional user.

  1. Choose the Employee tab.
  2. Then select Employee’s name.
  3. Select Edit in the Paychecks Record access.
  4. Click on Reset Password.

How does an Employee Reset their own Password

The employee can reset their password by following these steps.

  1. Employees need to go
  2. Then select Forget password and give answers for the questions for the security.
  3. Then the employee receives the temporary password.

Common Problem, Issues, Error Using QuickBooks Paystubs

Below are the most common issues and problem user often facing while creating QuickBooks Pay Stubs, users can go QuickBooks US Support for getting help for the following issues mentioned below.

QuickBooks Pay Stubs Online QuickBooks Pay Stub Format
QuickBooks Paystub Password QuickBooks Password For Pay Stubs Emailed
QuickBooks Pay Stub Pdf Email Pay Stubs From QuickBooks
QuickBooks Pay Stub Pdf Password Password For QuickBooks Pay Stubs
QuickBooks Pay Stub Sample QuickBooks How To Print Pay Stubs
QuickBooks Pay Stub Email Password QuickBooks How To Reprint Pay Stubs
QuickBooks Pay Stub Example How To Open QuickBooks Pay Stubs
QuickBooks Pay Stub Envelopes QuickBooks How To Create Pay Stubs
QuickBooks Reprint Pay Stubs Edit Pay Stubs In QuickBooks
QuickBooks Save Pay Stub As Pdf QuickBooks Pay Stub Login
QuickBooks Online Payroll Pay Stub Access QuickBooks Bill Payment Stub Memo
QuickBooks Pay Stub Default Password QuickBooks Payroll Pay Stubs
QuickBooks Bill Payment Stub Detail QuickBooks Won’t Print Pay Stubs
QuickBooks Direct Deposit Pay Stubs QuickBooks Bill Payment Stub Report
QuickBooks Pay Stub Email QuickBooks Send Pay Stubs
QuickBooks Electronic Pay Stubs QuickBooks Pay Stub Template
QuickBooks Print Pay Stubs For One Employee QuickBooks Bill Payment Stub Template
Pay Stubs With QuickBooks View Pay Stubs QuickBooks

Help Support for Intuit QB Pay Stubs

For further detailed information or any query related to QuickBooks pay stub you can contact QuickBooks support Phone Number. The support team can be approached through toll free phone number, email support or live chat option. Alternatively, you can choose to connect with the third party QB consulting agencies that hire experts QuickBooks professionals who are proficient in handling all the QB queries and issues reported by the users. They assure complete resolution in a very short wait time.

8 thoughts on “QuickBooks Paystub”

  1. I’m trying to correct an error in a paycheck, the payroll was completed properly in QB however, the bank shorted the deposit by $80 using QB desktop pro 2020

  2. I am in the process of setting up ACH bill pay through our bank. I’m trying to find an efficient way to email a bill pay stub to our vendors. The only thing I have found is in Print Forms – Bill Payment Stubs, from which I have to save each payment as a PDF then go back and email them all individually. Not really saving much time with that whole cumbersome process. Is there a better way?? We have QuickBooks Enterprise Solutions 21.0

  3. I am using QB and I need to add the vendor name on the direct deposit payment stub. it is just showing the vendor’s address. I am using QB enterprise 2018

  4. Our employees are unable to open their emailed paystubs with the standard password – first 4 digits of last name followed by last 4 digits of SSN using 2021

  5. what is the password for an employee to open their paystub. using Desktop Pro 2019, My employees each have to enter a password to see their paystub. I have a new employee and she can’t open it with out putting in a password. Are you saying she has to use the password that I open My Quickbooks program with., one of my other employees says she enters the first four letters of her last name and the last four digits of SS #., I’m not trying to get into my Quickbooks program. I did payroll and I email them their paystubs and to view their stub, they need to enter a password.

  6. I have been sending paystubs biweekly throughout 2021 to employee portals. I’m wondering what I need to do to get 2021 W2s out to the portals.

  7. When I try to email my employees paystubs to them through quickbooks, I get this message: “Your payroll was processed successfully, but Quickbooks could not send some employee paystubs.”

  8. I have QB 2021 pro Desktop with payroll. I am trying to email my paystubs and when it asks me to enter the password for my email address is say invalid password but I know its valid. its a yahoo email address

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