Reclassify Transactions In QuickBooks

Reclassify Transactions In QuickBooks

The QuickBooks software is widely used by small businesses and is gaining popularity in the accounting sector. Numerous tools that QuickBooks offers are helpful for accounting-related tasks. The QuickBooks reclassification tool is one example of such a tool. It’s one of the useful capabilities that the QuickBooks program offers. To assist you keep track of the transactions for tax purposes, you can utilize the QuickBooks reclassification tool to categorize the transactions. The tool, which you must use, will identify the transactions you have mistakenly associated with the incorrect account or class. We will discuss how to reclassify transactions in QuickBooks in this article. We’ve provided several methods that you can use to reclassify transactions in QuickBooks desktop and online.

What Does QuickBooks Reclassify Transactions Mean?

The Reclassify Transaction Tool is a useful tool for efficiently reclassify transactions in QuickBooks. We are aware that categorizing account transactions can be challenging since doing so would require spending too much time classifying each transaction individually. Not only can you reclassify the transactions using the reclassify tool, but you can also save time and effort by classifying each transaction individually.

What is the Process to Reclassify Transactions in QuickBooks Desktop?

You must adhere to this step-by-step guide in order to reclassify the transactions. There are three steps in the procedure, and we have covered each one in detail.

Choose Fiscal Year

Choosing the year for which you wish to reclassify the transactions is the first stage in the procedure. Take the actions listed below.

Navigating to the accountant option and selecting the client data option is the first step.

You will now need to decide which time frame you would like the best review for. The date must be chosen from the list of options under the date range.

Reclassify Transections

You will need to select either the accrual or the cash option after finishing.

It will then be necessary for you to choose the change option.

The reclassification transaction account option must now be selected, and the in-progress option must then be selected from the status dropdown menu.

Lastly, you must close the file.

Review Transactions

Reviewing the transactions is the next step in the procedure. Take the actions listed below.

Review Transactions

Once more, you must select the accountant option before selecting the customer data option.

You will then need to select the option to reclassify the transaction.

You will now see the accounts option. Next, you must choose the view option from the dropdown menu.

Subsequently, you must decide on the kind of account and then pick the account for which you wish to view the transactions.
It will then be necessary for you to navigate to that transaction and select the “name” option.
You must then select the “Show Transaction” option and review the list of transactions.

Reclassify the Transactions

The last step in the list is to reclassify the transactions. Now follow the given steps mentioned below:

Reclassifying the transactions is the final step in the list. Take the actions listed below.

Prior to clicking on the “select all” option, you must first select the transaction choice.
You will then need to designate the account as the option.
Next, you must select the account option. Next, you must select the desired account name from the drop-down box in order to shift the transaction to that account.

Reclassify Selected Transections

The transactions can also be categorized by class. You must click on the class option in order to accomplish this.

Then you will have to select the class from the dropdown menu and then click on the Reclassify option.

Also Read: How to Record Owner’s Draw in Quickbooks

What is the Process to Reclassify Transactions in QuickBooks Online?

There are two ways to reclassify a transaction in QBO. One is based on profit and loss, while the other is based on location. The entire procedure of reclassify transactions in both directions will be covered individually.

By Keeping Track of Profit and Loss

The procedures that will assist you with reclassifying the transaction by running the P&L are provided below.

  • You must first and foremost open the client’s QBO firm.
  • Select the accountant tools now, then select the transactions to be reclassified.
  • Next, select the P and L from the account type area to view your revenue and expenses. To see your assets, equity, and liabilities, you may also select the balance sheet.
  • Subsequently, you must choose the account you wish to modify or alter from the list of accounts. Use the various filtration options—modify, customer, class, and type—to narrow down this selection.
  • Select the accrual option to display all paid and unpaid transactions; alternatively, select the cash option to view only paid transactions.
  • After that, choose the Find Transactions option.
  • Proceed and check the boxes corresponding to the changes you wish to make.
  • After that, give the Reclassify option a single click.
  • In addition, creating a new account is required in order to move the transactions.
  • To finish the procedure, select the Apply option.

Through the Locations

The processes indicated below must be followed in order to reclassify the transactions using locations.

  • You have to open the client’s QBs Online firm first.
  • Next, select the account and settings from the options option.
  • Select the Advanced tab with a single click after that.
  • You now have to select the edit option from the available categories.
  • Finally, turn on the track locations and give the save button a single click.

Reclassify or Move Multiple Transactions at Once in QuickBooks Online Accountant

Discover how to bulk alter transactions using the reclassify transactions tool.

  • Do you need to transfer several transactions to a new account or make changes to them all? You can change them in QuickBooks Online Accountant without having to do so for each one. To save time and apply the identical modification to several transactions at once, use the reclassification tool.
  • Find out what kinds of transactions you are unable to move.
  • Move and reclassify transactions
  • Make sure you are clear on the transactions you wish to reclassify first. You can obtain this information in a few reports, such as the Profit and Loss report. After you’ve located those transactions, you can move them to accounts that are similar to yours or alter their classes by using the reclassification tool.

Next, In Reclassify Transactions

  • Launch the QuickBooks Online business of your client.
  • To reclassify transactions in Quickbooks, select Accountant Tools.
  • To view the revenue and spending accounts, pick Profit and Loss from the Account types dropdown menu. Alternately, choose a Balance Sheet to view your accounts for assets, liabilities, and equity.
  • Choose the account containing the transactions you wish to modify from the list of accounts.
  • To filter the list, use the type, class, supplier/customer, and modify filters. As an additional option, you can choose Cash to view only paid transactions or Accrual to view both paid and unpaid transactions.
  • Click on Find Transactions.
  • For each transaction you wish to modify, check the box.

Note: You might need to set up locations for your account if you don’t see Change location to.

Important: Verify that there is a customer or supplier before moving transactions to accounts payable or accounts receivable. Don’t forget to fill up these fields.

  • Choose to Reclassify.
  • From the Change account to dropdown or the Change class to dropdown, choose a new account or class to which to move the transactions.
  • Once you’re prepared, click Apply.

Also Read: How to Solve QuickBooks Freezing Problem


You may handle the transactions by reclassify transactions in QuickBooks more effectively. Different QuickBooks error codes could occur to you. We really hope that the instructions we have provided will enable you to reclassify the QuickBooks transactions. As previously indicated, reclassify transactions in QuickBooks only requires a few easy procedures. We have made an effort to provide you with a thorough explanation of the QuickBooks transaction reclassification process. By getting in touch with us, our staff will assist you in resolving any problems or worries you may have.

Frequently Asked Questions (FAQs)

What are 2 limitations of the Reclassify transactions tool in QuickBooks?

There are a few aspects that you cannot change since they are connected to specific accounts and features:

1. The payment account (bank or credit card) for expenses cannot be modified.
2. The account or class for inventory adjustments cannot be altered as they are linked to your inventory shrinkage and asset accounts.

Which three elements of a transaction can be reclassified in the reclassify transactions screen?

To modify a transaction, begin by selecting the corresponding checkbox, then click on “Reclassify.” This will allow you to alter the account, class, and location associated with the selected transaction(s).

How do I batch reclassify in QuickBooks?

1. To begin, access your client’s QuickBooks Online company.
2. Next, select the “Accountant Tools” and then “Reclassify Transactions.”
3. From the “Account Types” dropdown menu, choose “Profit and Loss” to view income and expense accounts.
4. Finally, select the account with the transactions you want to change from the “Account List.”