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QuickBooks Email Invoices

Invoice Emailing Setup QuickBooks

QuickBooks have the email service so that you can easily send the reports, statements, transactions, and invoices. Email service is important so if you won’t set up the email service until then you must do it now. This helps you in sending the email directly and saves time. You can also set the reminders using it from your account.

For this, you have to log in to your email invoices in your QuickBooks account. You can use the secure webmail, Outlook, or regular Webmail in the QuickBooks that helps you in sending the invoices via email. Also do the initial setup of SMTP server etc otherwise QuickBooks Won’t Send Email .


QuickBooks Email Invoices Setup

Setup the different email account in your QuickBooks account

Do setup anyone email account that you want to:-

  1. Outlook email account
    1. If you have outlook account then ok but if don’t then make one
    2. Then contact the Internet Service provider to get the following details-
      1. Username and Password
      2. Server type of incoming email

Do you know what is QuickBooks Progress Invoicing if not get the detailed information and how its beneficial for your small business accounting .

  • Outgoing email service address
  1. Incoming email service address
  1. All this information is used in the set up of Outlook
  2. If you are not able to find the Outlook option in your QuickBooks account then
    1. Click on the Edit menu
    2. Then click on the Preferences
  • Now select the Send forms option
  1. After that, click on Outlook and do the setup
  2. In the end, click on the OK button.
  1. Setup the Regular Webmail account
    1. Open the QuickBooks
    2. click on the Preferences, after clicking on the Edit menu
    3. Then select the Send Forms
    4. Now click on the Webmail and then click on the Add option
    5. Provide all the information that is required and then click on the OK button
    6. Again, click on the OK button to save all these things.
  2. Setup Secure Webmail account
    1. In the QuickBooks account, Go to the Edit menu option
    2. Then from further options, click on the Preferences
    3. Click on Send Forms
    4. Now after selecting the provider, give the email address
    5. Click on the security box and after that click on OK button
    6. Sign in to your account and in this, there is no compulsion to use the same email address
    7. The login page of Webmail Provider opens up
    8. Sign in and get access to it.

Find out the common QuickBooks Invoice Printer Issue and how the user can fix it in an easy way.

Send Customer Invoices QuickBooks Desktop

For Email a QuickBooks Invoice

There are 2 ways to email the invoice to your customer. Follow the steps and get it done easily. The steps are:-

  1. Open your QuickBooks account
  2. Click on the Create Invoice option that is mentioned in the Customers menu option
  3. Enter all the information that is required
  4. Now click on the Email option mention over there
  5. Then search the invoice and select it
  6. After that, click on the send button.


  1. Get your cursor on the Sales and then click on the All Sales option that is mentioned in the Toolbar
  2. Search invoice from the transaction’s list
  3. Select the invoice then click on the drop-down menu option available on it
  4. In the drop-down menu, click on the Send it to the customer through email.

Also you can Change QuickBooks Invoice Email whenever you want like you want to change Webmail to Hosted Email or vice versa .

Support Setting Up Emailing Invoice QB Pro, Premier, Enterprise

For more information, you can easily get connected with the QuickBooks Support Phone Number anytime as they are available 24/7 hours. You can dial the toll-free of MyOnePro +1.800.301.4813 , send the email to MyOnePro team, or do a live chat with experts. The members of the team are experienced so they provide you the best solution to all your glitches. The team resolves all kinds of issues that must be related to the upgrade, update technical, freezing system, reconciliation, setup, functional, and many others. They are happy to serve you the best according to the requirements.

26 thoughts on “QuickBooks Email Invoices”

  1. I’m trying to find out how to fix the rounding of numbers in Invoices. ON most, it works fine, and on others, I cannot adjust it to round to a whole dollar, and I don’t understand why. So, in trying to figure this out, I’m trying to get to the proper settings place, but can’t find the “gear”, as all the onlline help articles tell me to do. There is NO visible gear anywhere that I can find.I am using QB for Mac 2021 desktop

  2. I’m looking to do some freelance work, and the clients require invoices. Am I able to create invoices directly, or do I need to be self employed?

  3. Im needing to know if you can batch send invoices electronically , Right now 2018 Pro desk top. The next person after me will have an updated version of QB

  4. i am looking to automate paid invoices into another system we are currently using to process invoices for approval,whereby once an invoice is paid in quickbooks (currently using quickbooks enterprise) it automatically updates in ebuilder), quickbooks enterprise 2020

  5. we have alot of old invoices from vendors that need to be deleted. Can we delete with out it throwing off my accounting for 2021, I just want to make sure if i delete that it won’t mess up my books when my accountant does them this year

  6. I am no longer able to send invoices via email using gmail. using QB 2017, Quickbook desktop pro 2017,It was working last month.

  7. I sent an invoice – and I don’t understand what the receive payment action means. Do I need to do something else to receive payment after I sent an invoice?

  8. I would like to know a couple of things;, 1. How do I change the status of an invoice from paid to unpaid in quickbooks desktop, 2. How do I record a bank charge in QBD also. using QB 2021

  9. We have some item receipts that we will not be getting a Vendor Invoice for. How do we clear these if they are in previous closed periods? using Enterprise 2021

  10. My Quickbooks will not accept my hotmail account to send invoices. , our hotmail account has worked fine since we started it in May., Stopped working Feb 1

  11. having trouble finding an invoice that was created. The payment is showing but not the invoice. When I look into the emails sent I can see the invoice there, but otherwise I can’t. using 2020/2021 desktop non profit

  12. Can I import an invoice template from QuickBooks desktop into QuickBooks online? it is a .DES file ,Premier 2018 professional

  13. how come all of a sudden- these QuickBooks invoices are showing unapplied payments when receiving payments? using QUICKBOOKS ONLINE , it never use to show up like this

  14. yes my quickbooks desktop version decided to change my invoice #’s like (304208) to a date like (6/16/33) and im trying to figure out how to switch it back to a # (304208)

  15. I we send an email invoice to the wrong customer, can we recall that invoice so the person who received the email doesn’t see it? This is of course assuming they haven’t viewed the email yet.

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