QuickBooks 2019 Multi User

Multi User Mode QuickBooks Desktop 2019 Edition

The multi-user mode in QuickBooks enables multi-users to collaborate on the same company file; simultaneously at the same time; thus enhancing the collaboration and productivity on the whole. The only 2 requirements are that all users must be connected via the network and they must each have their own QB licenses.

This helps to improve accuracy because each user is working on the most updated info. Additionally, it provides for better data protection because access levels for each individual can be separately defined. Even find detailed study by MyOnePro team for QuickBooks Multi User Mode advantages & uses.

Requirement For Multi User In 2019 QuickBooks Software

Start Using  QuickBooks 2019  In Multi User Mode
Start Using QuickBooks 2019 In Multi User Mode


The basic QuickBooks multi-user license allows for the installation of the software on up to 5 systems that can be used by as many as 5 people. QuickBooks can also be installed on a sixth computer, but that can be solely used as a data host and as a multi-user server.

Multi-User Add-Ons

If you have more than 5 users who want to use QuickBooks at the same time then additional QuickBooks license needs to be purchased in the increments of three, five, 10, 15, 20, 25 or 30 seats (up to a maximum of 30 seats). License upgrades can be done directly from within the software user can also check QuickBooks 2019 Upgrade Cost for more detail .

Network for QuickBooks Desktop

Authorized users can log in and access the QB file online if the QuickBooks Database Server Manager is installed on the server and the users have the authorization to access those QuickBooks company file. QuickBooks Desktop uses a database file manager service to interact with the company file.

How To Configure Multi User Access QB

Ways to Configure Multi-user Set Up for QuickBooks

The recommended way for the QuickBooks multi-user setup , have the company file stored on the Host computer.

It’s important to note that hosting should only be ON for the Host computer or where the company files are stored. Hosting should not be turned ON for workstations.

  1. Go to File menu, select Utilities
  2. And click Host Multi-User Access – then Yes to confirm

When’s the need for a business to buy additional licenses? Common situations explained:

  • When more than one individual in the business needs to use QB apart from the business owner. In a typical situation, consider this – the business-owner may want to have his own copy of QuickBooks for running reports & payroll, but one of his managers may want to use QB only for sales, orders, sales report etc. so, accordingly, two different requirements in same business may need two different licenses.
  • Under the single-user license, a QuickBooks software can be installed on One computer – which can be accessed and used by Only that specific person. Plus, it’s allowed for installation on one additional portable computer as long as only the same person is accessing and using that software.
  • You can run as many companies on 1 single copy of QuickBooks, but you’ll need a separate license for each user of QuickBooks if there are multiple users using it.
  • QuickBooks can accommodate up to 30 simultaneous users and the online version up to 25 people to work at one time.
  • The enterprise version is meant to handle even larger amounts of data due to higher volume of transactions, inventory, customers, vendors etc. And, it can be used by 30 multiple users plus you get double the list capacity of QuickBooks Pro and Premier Editions.


Benefits Of QuickBooks For Multi-user Mode

  • Multi-User mode is a solution that is the cheapest, easiest, and best. as long as your server set allows access to everyone.
  • Online hosting makes sense because there are no upfront costs involved; you just need to pay for the subscription.
  • Still not convinced about the multi-user mode, try considering the Accountant’s Copy instead.
  • However every package, be it online, or accountant, there are different features and a different interface, and they come with their own pros and cons. emphatically, it’s really a different piece from QuickBooks desktop.
  • Gives the most productive and realistic economic, management and financial events portrayal through accurate reports
  • Collaborating over a project with different project owners becomes much more easier

Resolve QB Multi User Issues, Problem , Errors

To Purchase additional licenses, users can call MyOnePro via our helpline Toll-Free Number +1-516-494-3146 or email us for additional licenses. MyOnePro expert available on QuickBooks Support Number will assist you in purchasing an additional license for QuickBooks and sort out all the doubts regarding the benefits.

To set up a proper number of licenses, you receive a discount too so they will also suggest you the cost advantage of going with different Ad-ons. Just call us on our support number or leave us your query through the email. We also have our chat lines open, just pop it open on the bottom right corner and our executive will guide you further.


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