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QuickBooks Database Server Manager


QuickBooks has changed the way accounting is done. It has very advanced features that have made it a popular accounting software, and it’s being used in big multinational organizations, mid-level companies, small businesses, entrepreneurs and even individuals. One of the best parts about this software is that it’s so easy to use. In addition, guidelines are available online as well as QuickBooks Support services. One of the main aspects of this is the QuickBooks Database Server Manager.

In this article, we will discuss the various aspects related to QuickBooks database server manager. Make sure to read this post until the end. If you are looking for expert assistance, then in that case you can get in touch with our QuickBooks desktop support team. We are a hub of experts and certified professionals, who will ensure to provide the best possible support to QB users.


What is QuickBooks Database Server Manager?

QuickBooks Database Server Manager (QBDBSM) is accountable for creating Network Data files (*.nd) for any company files stored on the host computer. If you are using multiple versions of QuickBooks Desktop, the Database Server Manager for each version must be installed. Installation of multiple versions of Database Server Manager will give you multiple versions of processes. If you are using multiple versions of QuickBooks Desktop software, it is compulsory to install the Database Server Manager for each version consecutively. Also reader wants to know about how they can repair QuickBooks Database read our previous resource.

When you load the Database Server Manager yearly, verify the particular year’s database service is running in the background. In the Windows Services interface these services are listed as “QuickBooksDBXX,” where XX represents the version number. The QB software Database Server Manager installed for each QuickBooks version will add a user (ex. QBDataServiceUser27 for 2017 and QBDataServiceUser26 for 2016).

The following are the activities that the application can perform:

  • Scan the QuickBooks company file as it is important for the multi-user access
  • Check the local storage device to detect the new company file

Installing QuickBooks on a desktop computer gives it the most ideal performance in regards to file access and location.

These are Easy and Quick Tips to Follow

  • The QuickBooks Database Server Manager allows you to use different versions of the program. The software will keep your network information on a server and allow other people to access it. It is important to install the software in each computer.
  • If you are installing multiple versions of Database Server Manager then they will only provide the software in different versions.
  • The best order to install QuickBooks Desktop version is in reverse chronological order, from newest to oldest, when you want to use more than one version.
  • When you’re using the server each year, it will be working on the background while ensuring that all of the years’ database services are running. It is also important to mention that this service is available on the Windows and Control Panel interface.
  • When QBDataService is installed, 1 user is added for each QuickBooks version. For example, QBDataServiceUser28 would be added to 2018, and QBDataServiceUsers27 would be added to 2017.

Step by Step Instructions on How to Install QuickBooks Database Server Manager

Installation Process of the Database Server Manager On Server and Workstation

  • Select the Installation Wizard
  • Click next once the system is connected to the internet and able to download an update
  • Close if any other program is opened on the computer -> click next
  • After reading the Software License Agreement, if you agree, select I accept the terms in the license agreement click next
  • Select Custom or Network Options
  • Choose a particular type of installation:
  • Using QuickBooks on this computer and storing if you will run the QuickBooks Desktop program on this computer.
  • Not using QuickBooks on this computer if you will only store QuickBooks Desktop data on this computer.
  • Choose yes accordingly and allow access
  • Enter the License Number and Product Number (the text at the bottom of the window tells you where to look for it).
  • Follow the on-screen instructions to complete installation. And you are done with the installation of QBDBSM in your system.

You can also learn QuickBooks Installation On Windows Server and setup by using QuickBooks Database Server Manager in simple steps .

Follow these Steps to Update Quickbooks Database Manager

It is necessary to update the Database Server Manager application of QuickBooks. This is important because when a critical update is released or the new version of QuickBooks Desktop is installed in the computers, an automatic Connection error could occur due to an old version of this program.

  • To start, you have to download the patch.
  • After installing the new server, please reboot to make sure the installation has been successful.
  • Once all the workstations are updated, you will get a message that says The Company File needs to be updated to work with this version of QuickBooks Desktop.
  • The update will change how the database is structured, and at such times you will need to back up your work.
  • Follow these steps in order to open the file once you’ve completed the backup process.

These are the Steps you will Need to Follow in Order to Set up your QuickBooks Database Server Manager.

The Database Server Manager tool can do all of the following:

  • The files that need to be configured for multi-user access are scanned using our software.
  • The local hard drives are used so as to automatically configure new company files

Step 1: Download QuickBooks Database server manager to open the application

Find out how to open the QuickBooks database server manager.

  • Clicking the start button then clicking on Programs, QuickBooks, and then QuickBooks Database Server Manager.

Step 2: Scan the folders

You need to scan the folders before you give them to me. You only need to do it once.

  • Type ‘run’ in the text box and click OK on windows 7
  • Click the search bar and type “Database” to find QuickBooks database management software.
  • Next, click the Scan folders tab. This process shares all of the folders in case you want to use a database server manager 2019. Try setting Folder permissions so that only certain users can access the folders.
  • You will be required to select the Browse option, and then choose which Folders that you want to go in.
  • After that, hit OK button.
  • And then opt for the Start scan tab.

It is easy for you to find QuickBooks company files with this scanner. After scanning, folders will appear in the “QuickBooks Files” section.

Step 3: Add folders

  • You can add a folder by clicking on Add Folder and choosing a folder from the list.
  • The location of the QuickBooks company file, which is inside of a folder, which is under a folder.

Step 4: Remove folder

When a folder is created, the user has the option to move the contained files to the “Recycle Bin.”


Step 5: Click on Scan Button

  • Click the “Scan the folders” button under the folder that contains your company’s QuickBooks files.
  • After scanning, you will see a list of all the files that are in that folder.

Step 6: Monitor your drives

After scanning the folders, the drives that hold them show up in the Monitored drives tab. You are required to choose the Drive to monitor these folders. This way, you won’t require re-scanning them if you ever change or move company files in them. The steps involved in this process are as follows:

  • If you want to monitor monitored networks, click the Monitored drives tab.
  • Mark the boxes to indicate which hard drives hold the company files. There is only one point that should be noted.
  • Read this article to learn how to save space on the drive.

Step 7: Manage database server manager

It’s important to note that there are more than one types of tabs in QuickBooks database server manager. These tabs preserve your data in a smooth condition.

  • The Database Server Manager is configured in the system and can be monitored by going to the System tab in the Database Service Manager.
  • You can check the status of your Database tool from the Database server tab.

What are the key Features of QuickBooks Database Server Manager?

Here are the features of QB database server manager.

Database Server Features

To determine if your Database Server Manager is still working, open the QuickBooks program.

  • Which user is logged into which company file in the server.
  • The status of the QuickBooks Database server tells you whether or not it is hosting company files, and if any services are running.
  • Use the Services Administrative Tool to configure the services QBDBXX.

Update Features

You can update QuickBooks Server with updated features and see what the different versions of QuickBooks Server.

  • First go to the “Start” button and then click on “Programs“, then on QuickBooks and click on QuickBooks Database Manager.
  • After this click on “Updates
  • To install the updates, follow the instructions displayed on-screen.

System Features

To find information about the computer where the database server is installed, use the system status feature.

  • Find the “Programs” in the Start menu, then click on “QuickBooks Database Manager”.
  • On the next step, the user is supposed to click on the “System” option.
  • When you see the words “Database server” in the system information, that’s a good sign that your computer has the program installed.

QBDBSM Setup, Settings, Update Help

If you face any problem or have any technical or functional query regarding the installation of QuickBooks Database Server Manager connect with QuickBooks Technical support number without any delay. The QuickBooks expert ProAdvisors provide you instant resolution so that you can resume your work hassle free. The Intuit certified ProAdvisors are approachable via various modes like phone support, email support, live chat etc. Sometimes due to some valid reasons you fail to reach the support professionals. In such scenario you can contact other reliable agencies. QuickBooks Database Server Manager Connection Sharing Not Allowed error easily fixed by following 5 methods .

At MyOnePro we hire extensive years of experienced with QuickBooks Database Server Manager and work with Intuit ProAdvisors and CPAs across the US/Canada to help their clients convert to QuickBooks professionally and seamlessly. It is the time to switch to one of the most established software by migrating to QuickBooks. What user need to do in order to solve QuickBooks Server Failed To Restart problems .

At MyOnePro we resolve your QuickBooks Errors query/issue regarding QuickBooks Database Server Manager in the first phone call itself. It is an independent technical support provider for QuickBooks accounting software and peripherals. It houses experienced and knowledgeable professionals who with their combined skills help to resolve the issues. The resolution offered is complete and assured to be resolved in the minimum wait time.

3 thoughts on “QuickBooks Database Server Manager”

  1. Pingback: Cabbie

  2. We have QB Enterprise Solutions 21.0. We are getting a message (on the computer that acts as the server) from Windows – QB Utility Application, asking if we want to allow Intuit, Inc. to make changes to the device. The reference is DBServermanager. I assume this is ok, but wanted to check before we click “continue?” estarted his computer, went into QB with no problems and did not get the message again. I’ll reach out if the message recurs.

  3. Based on my error I am seeing the step “update Quickbooks database server manager” and all the instructions simply say, click QB Database server manager and hit update. There is no update and there never has been, How do you update QB database manager.,That should not matter for the steps

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